Free SharePoint URL Shortener
Create clean short links for SharePoint files, folders, and documents, or shorten external links to use in SharePoint sites, notebooks and lists.
SharePoint URLs are notoriously long. A single document link often run over 200 characters with complex site paths, encoded folders, file IDs, and version parameters. Sharing these URLs in email, Teams chat or printed handout makes your messages look unprofessional. At the same time, using long external URLs into your SharePoint news posts, documents or lists ruins your layout and distracts readers. ShortifyMe fixes both issues.
Our tool transforms longs SharePoint URLs into clean, short links for simple external sharing. It also helps you shorten external links, so they fit perfectly within your internal SharePoint documents, pages, and lists every single time.
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How to Use the SharePoint URL Shortener
Copy and Paste
Copy your original URL you want to shorten (This can be a SharePoint file, list or folder links. It can also be an external social media profile, website, payment, or product link you want to share in your SharePoint sites, lists or news posts.) and paste it into the shortener above.
Shorten Your Link
Click ShortifyMe to instantly generate a clean, professional short link. With any paid plan, you can also change the back-half of the link (the part after the slash) to make it memorable.
Share Anywhere
Your new short link is ready. Use it inside your SharePoint news posts, sites or notebook or share your shortened SharePoint links across other social platforms, email, on Teams chat, or anywhere you want to engage your audience.
Why Shorten Image Links
Whether you are sharing your SharePoint links or using links in your SharePoint sites and notebooks, clean URLs help your content look more trustworthy and perform better across all channels.
Why Shorten SharePoint Links
SharePoint is designed for internal workflows. Its URLs contain deep folder paths, encoded characters, version parameters, and authentication tokens. These strings often fail to display cleanly in communication channels. Shortening preserves the full destination behavior while presenting a professional, clean URL to the recipient. Using branded short links also reinforces your identity in team communications. A custom link like “yourbrand.com/q4-report” looks intentional, whereas a long SharePoint URL looks accidental or untrustworthy.
Why Shorten Links to Use in SharePoint Documents and Sites
External URLs often contain long tracking parameters. Pasting these long links into your SharePoint News Posts, Pages, or Lists ruins your site design. These strings force text to wrap awkwardly and distract readers from your core information. By shortening your destination links, you keep your site layout clean and professional. This allows your team members or site visitors to remain focused on your actual content instead of messy, technical data strings.
Why Shorter Links Perform Better
Cleaner Internal Communication
Long URLs (whether they are SharePoint library paths or external links) create visual chaos in your News Posts and team communications. Shortening these URLs maintain clean layouts in your SharePoint pages and makes external messages look professional. By removing technical parameters, you ensure your team and clients focus on the actual file or resource rather than a wall of complex strings.
Better for Printed Handouts
Printed reports or flyers often include references to SharePoint files or external landing pages. A 200-character URL is difficult for users to type or read on a physical page. Shortened links transform these into manageable links that anyone can quickly memorize or manually type. Whether you are printing a link to a SharePoint News page or an external registration form, short links ensure that your printed material remains useful and accessible to all readers.
Track Document Engagement
Understand how your content is being used across your entire workflow. By shortening SharePoint document links, you can see how often external partners access your files. Similarly, by shortening links to external resources inserted into your SharePoint lists or pages, you gain visibility into what information your team finds most valuable. This data highlights which materials drive engagement, allowing you to optimize your document distribution and content strategy based on real-world activity.
Need More? Try ShortifyMe Premium Features
This free tool is great for everyday sharing. For deeper insights and brand control, upgrade to any paid plan from $7.99/month.
Detailed Analytics
Track clicks by device, browser, OS, referrer, and location. See your top-performing links and optimize accordingly.
Custom Domains
Use your own domain (yourbrand.com/spring25) for fully branded links that build trust and recognition with every share.
API Integration
Connect ShortifyMe to your CRM, email platform, or custom workflow. Available on every paid plan.
How Small Businesses Use the SharePoint URL Shortener
Internal Document Sharing
Send clean short links for internal SharePoint files or external research docs inside your team communications. Track document access to confirm your team members received the information and are staying updated on important project developments.
Training Material Distribution
Share internal training guides or external certification course links using memorable links like yourcompany.com/training-q1. These links are easier to share verbally and easier for employees to find these resources later, whether they are navigating internal sites or reviewing third-party tutorials and materials.
Cross-Tool Sharing
Maintain clean SharePoint News, Pages, and Lists by shortening long external URLs before embedding them. Simultaneously, share your internal SharePoint site links easily in Slack and email ensuring your layouts remain professional on every channel.
Promote Content Externally
Share specific SharePoint News Posts or Sites across LinkedIn, Twitter, and other social networks with clean short links. You can also shorten external URLs before embedding them into your SharePoint sites and lists to keep your layout organized.
Frequently Asked Questions
Yes, with any valid SharePoint URL. The short link redirects through the same standard HTTP mechanism, so it works regardless of whether the SharePoint instance is in Microsoft 365 or hosted on-premises.
Yes. The short link redirects to the original SharePoint URL, including any authentication and permission requirements. Users still need to be signed in with the appropriate Microsoft 365 account.
Yes. The tool works with any valid SharePoint URL, including individual documents, document libraries, team sites, sub-sites, and lists.
Yes. The short link itself doesn't expose your SharePoint content. It just redirects to the original URL, which still requires proper authentication. The short link can be shared safely without leaking access.
It depends on what happens to the original URL. If SharePoint preserves the original URL with a redirect, the short link continues working. If SharePoint changes the URL entirely without a redirect, the short link will need to be updated (paid plans support this without changing the short link itself).
External links are often filled with long tracking parameters that disturb your content flow. Shortening these links keeps your site layout professional, ensuring readers stay focused on your core information instead of unnecessary text strings.
Yes. By using a unique short link for each external resource, you can track how often your readers interact with those links, helping you understand which resources provide the most value.
Yes. You can create up to 5 short links or QR codes combined as a guest without signing up. To save your links and track clicks, create a free account. No credit card required.
No. Standard ShortifyMe links never expire. The only exception is if you use a custom domain on a paid plan and later stop owning that domain.
Explore More Free Tools
ShortifyMe offers 12 free URL shorteners built for different platforms, plus a QR code generator and browser extensions for Chrome and Edge. Browse the full collection.
Ready to Shorten Your First Link?
Use the tool above as a guest, or create a free account to save your links and track every click. No credit card required. No ads on any link, ever.